Worldventures Marketing LLC

  • Operations Analyst / Executive Assistant

    Job Location US-TX-Plano
    Posted Date 1 month ago(1/14/2019 5:38 PM)
    Company
    WorldVentures Services, LLC
    Primary Site
    Plano, TX
    ID
    2018-3607
    Category
    Global Sales
    # of Openings
    1
    Position Type
    Full-Time [F]
  • Overview

    WorldVentures, a dynamic, global, fast growing member based travel company, is currently sourcing for a Operations Analyst to be based in our Plano headquarters.  WorldVentures is a fast-paced environment with a core of innovation and fun.  If you are prepared to grow your career, wear multiple hats, and be part of a fast-paced team with a focus on exceptional service, this may be the role for you.

     

    The successful candidate will be fully trusted with complex duties and act as an extension of the office of the President, Americas.  Advanced communication, organizational, and analytical skills are vital in this role as this person will be the primary point for department budgeting, reporting, contract management, project coordination, and inter/intra departmental communication. The candidate must have the ability to learn and adapt quickly, master established processes, and maintain confidentiality.

    Responsibilities

    • Monitor project and department initiatives and escalate concerns to team leadership
    • Work with department leaders on tracking of deliverables and action items.
    • Create reports, analyze data, and create management dashboards
    • Ensure metrics and status reports are accurate and updated according to established schedule
    • Pro-actively identify and propose solutions for potential issues, bottle necks, and inefficiencies
    • Maintain and monitor department budget and financial functions
    • Manage contract renewals and ensure budgets are in line with renewal time-lines
    • Manage vendor interaction, follow up, and communication
    • Provide administrative support to President for scheduling, general administrative support, and meeting preparation
    • Demonstrates strong business acumen by drawing accurate conclusions from financial and other quantitative information
    • Manage enterprise level resource allocation and forecasting efforts
    • Provide support in department budget activities
    • Assists in meeting scheduling and follow-ups as needed
    • Compile expense reports, presentations and other departmental reports as needed

    Qualifications

    • Bilingual English/Spanish (Portugese would be a plus)
    • 5+ years experience in similar role preferred / flexible with high skills
    • Proven cross-functional/matrix management skills
    • Experience with contract reconciliation/management and vendor management
    • Curiosity and interest in technical projects and project life-cycle
    • Ability to assimilate and process data and present business impact and solutions to management
    • Exceptional organizational skills and ability to provide seamless project and administrative support to department and leaders
    • Excellent problem solving and decision making skills
    • Excellent Excel and PowerPoint skills
    • Superb planning and project management skills
    • Good judgment, strong initiative, and quick learner
    • Excellent written and oral communication
    • Highly efficient with the ability to manage a number of diverse tasks, activities, and projects
    • High degree of professionalism, integrity, and confidentiality
    • Positive, results-oriented attitude

    WorldVentures is a privately held company based in Plano, Texas with active representatives and members in over 28 countries. WorldVentures proudly offers competitive salaries and benefits including but not limited to Medical, Dental, Vision, Life / AD&D, FSA, 401K and a robust vacation and holiday package. In addition, all full time employees automatically receive a WorldVentures membership at no cost to allow employees access to our exclusive DreamTrips group travel experiences.

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